MSOKC Board Of Directors Meeting Minutes
April 15, 2004
As submitted by Secretary Jim Conlin

Meeting came to order at 7:39 pm at INFONETICS offices, Grove City, OH. Present were Board members Tom Hickey, President; Steve Tatman, Vice President; Beth Hopkins, Treasurer, Jim Conlin, Secretary; Roberto Zayas; Alternate Board members present were Roy Hume and Keith Hume. Also in attendance: Peggie Floyd, Membership Chair; Tim Floyd.

Old Business:

Discussion of Board of Directors members' attendance of Board meetings. Prior discussions encouraged a new policy in which BoD members forfeit their position upon missing 3 meetings. Jim could find no receord of an actual vote in meeting notes going back to October 2003. Tom motioned that BoD members that miss more than 3 meeting during their term, those members will be removed from the Board. Steve 2nd. All in favor.

Steve motioned to add all Alternate Board of Directors members as full BoD status for the balance of the year effective immediately. All in favor. The two alternates in attendance, Roy Hume and Keith Hume were aknowledged as full voting members at this meeting.

Jim reported that he had met with Craig Wollenslegel of Ohio Valley Region SCCA's Solo II program and was told they were very interested in doing something that gets our kart racers and their kart autocrossers together. Jim told him that MSOKC could allow their members to enter our races at regular member entry fee and if their drivers weren't comfortable racing with our regular, that we could organize a class just for them so that they could race wheel-to-wheel with just their own group. Craig said that sounded great and he would meet with his kart autocrossers and get back to us. Jim hasn't heard a word from him since. Jim also stated he was disappointed that OVR did not run the MSOKC ad Brian Culbertson arranged to have run in The Observer Stand, the club's monthly magazine. Jim also said they didn't run his free ad (for OVR members) for his kart equipment he was selling either, so maybe the magazine staff is just disorganized. Jim motioned that we officially offer regular member entry fees to OVR kart autocrossers and a separate class to allow them to race 3 races amongst themselves. Steve seconded. All in favor.

Tabled from last month, Jim reported he had talked with Chris Putman and Chris had told him he'd have no problem with the club owning the pictures he takes in the "Photos for Entries" deal. Also, Chris said he was interested in the calendar project but would have to know more about it before he committed. Tom motioned that MSOKC award Chris Putman 5 free entry fees in exchange for a day of photography providing MSOKC with photos to use in for publicity and promotion. All in favor.

Keith reported on what he found regarding the Valvoline Cup. He feels he can provide Valvoline Cup with the results they need to score our members in their national competition. Keith requested permission to provide Valvoline Cup with driver names and racing classes (no email or physical addresses). Keith to explain program at one of the early drivers meetings.

out combined events.

Treasurer's Report:

Beth reported that club funds are being replenished quickly by membership fees, sponsorship and tire sales providing the club with $6077.25 in cash as of mid April. Disussion on need for more tires - since we are sole source of tires for our members we can not be "out" of tires at anytime in case someone has a sudden need. Discussed in detail what we could spend on the next batch and still meet out payment terms for the first batch. Steve motioned that we not wait until we can afford a large enough order to receive free shipping and that we order enough tires to meet our members' needs and pay the shipping charges if necessary, raising the price of the tire to cover the additional shipping cost. Roberto seconded. All in favor.

Membership Report:

Peggie reported that we currently have 42 members, five of which are not on last year's roster. Peggie will help Beth at registration for the first race.

Publicity Report:

Jim has received Vendor display information from Mid Ohio Sports Car Course. First step is to send in intention to display form (not a contract) and Jim moved that we indicate we intend to display at the American LeMans race June 25- 27, Honda Super Cycle Weekend July 23 -25, Mid-Ohio Road Racing Classic August 6-8 and the SCCA Runoffs September 24 -26 with the understanding that we can drop any of those events without penalty. Beth seconded. All in favor.

New Business:

Steve suggested we hire a 2-cycle tech person so that Tom would not have to fill two roles on race day and so that 2-cycle racers would not have to wait until late in the day for tech to start. Steve reported that Pearl Gamble said he would do it but wanted $100/day. Steve said an alternative would be to have Tom continue to do tech but hire Buck Keen to make surprise thorough 2-cycle tech inspections several times throughout the year. Steve was asked by the Board to make a counter offer to Pearl for a better price, perhaps relieving him of pre-race tech safety inspection.

Discussion of Rookie Box motor sealing. Bob Strawser is a busy guy and another source of RB inspection and sealing could help get an assurance that RB motors are legal. Jim mentioned that Butch McCall had offered to do RB inspections and sealing if we ever needed it. Jim to find out from Butch what he would charge for inspection/sealing and what he would be able to sell a RB engine package for.

Steve suggested that the BoD begin thinking about a transponder program for next year. The time may have come for state-of-the-art scoring.

Meeting adjourned 9:51 PM